Microsoft Project Online vs. Desktop: Understanding the Differences
For project managers and organizations that rely on robust project management tools, Microsoft Project is a well-established suite of applications. Two prominent versions within this suite are Microsoft Project Online (MPO) and the Microsoft Project Desktop version. However, with Project Online nearing the end of its lifecycle and Project for the Web (P4W) emerging as the new platform, understanding the differences between these versions has become crucial. In this article, we will explore the distinct features and limitations of both, as well as the challenges and opportunities that P4W presents.
Introduction to Microsoft Project Online
Microsoft Project Online (MPO), which has been indicated as nearing the end of its lifecycle, was a cloud-based version of the project management software. It was closely tied to SharePoint, and its development focused on integration with Microsoft's SharePoint and OneDrive services. This version of Microsoft Project was intended to provide accessible project management capabilities to a wider audience through a web interface.
Microsoft Project Desktop: A Powerful Tool
Microsoft Project Desktop is a more comprehensive and feature-rich application designed for on-premises deployment or use with Office 365 or Microsoft 365 subscriptions. It offers a full suite of tools for detailed project planning, budgeting, time management, and resource allocation. Some of its notable features include:
Resource management Time tracking Built-in templates Custom field support Integration with Office 365One of the significant limitations of the Desktop version, however, is its strict sequential task management approach. Tasks in a Project Desktop project can only start after a previous task is completed. This restriction eliminates the possibility of multiple tasks starting or finishing simultaneously, which can be a critical constraint for complex project environments.
Microsoft Project for the Web: The Future of Project Management
As Microsoft Project Online gradually fades away, Project for the Web (P4W) is being positioned as the successor, integrated into the Microsoft 365 ecosystem. P4W aims to provide a web-based interface for project management, built on the robust Power Platform. While P4W offers many advantages, such as easy accessibility and integration with other Microsoft products, it does not fully match the capabilities of the Desktop version.
Challenges and Opportunities with Project Libraries
To bridge the gap between the Desktop version and the capabilities of P4W, some third-party solutions like ProjectLibre have emerged. ProjectLibre attempts to provide a cloud-based beta version where existing Microsoft Project Desktop files can be opened and managed. This tool offers a cloud-based alternative for users who need to migrate from the Desktop version to the web or cloud-based environment. However, the import process for ProjectLibre is still in beta and may not fully meet the needs of advanced users.
Comparison: MPO vs. Project Desktop vs. P4W
Microsoft Project Online (MPO): Cloud-based, close integration with SharePoint, end of life.Microsoft Project Desktop: On-premises or Office 365-based, comprehensive features, strict sequential task management.
Project for the Web (P4W): Web-based, integrated with Power Platform, not fully compatible with Desktop.
Conclusion
The transition from Microsoft Project Online to Project for the Web signifies a shift towards a more flexible and cloud-centric approach to project management. While the Desktop version offers unmatched features and capabilities, the limitations in task sequencing and the emerging capabilities of P4W make it essential for organizations to reassess their project management strategies as they move forward. ProjectsLibre serves as a valuable bridge for those looking to migrate, but its beta status should be considered when making decisions about its suitability.