How to Scan a Document and Email It as a PDF: A Comprehensive Guide

Converting a scanned document into a PDF file and then emailing it is a common task, especially in the digital world. Whether you need to share important documents, submit forms, or keep records, using a professional PDF converter with Optical Character Recognition (OCR) technology can make this process straightforward. This guide will walk you through the steps to achieve this using UPDF Converter and Cisdem PDF Converter OCR.

Using UPDF Converter to Scan and Convert Documents

UPDF Converter is a highly effective tool for converting scanned documents into PDFs with OCR capabilities, ensuring that text is searchable and editable. With its robust features, you can easily turn images into editable PDFs and other document types such as Excel, Power Point, JPEG, Word, etc. Follow these steps to get started:

Download and Install UPDF Converter: Ensure that the UPDF Converter tool is installed on your computer, which supports Windows 11, 10, 8.1, 8, 7, and macOS 10.14. Upload Your Scanned Document: Open UPDF Converter and import the scanned image you wish to convert. Enable OCR Feature: Click on the three buttons at the right side of the uploaded document to enable the OCR feature. Convert to PDF: Once OCR is enabled, click the Convert button to transform the scanned document into a searchable PDF. UPDF Converter preserves the original formatting and makes the text selectable and editable. Save and Share: After the conversion, you can save the PDF file and email it as needed.

Using Cisdem PDF Converter OCR to Scan and Convert Documents

Cisdem PDF Converter OCR is another powerful tool for converting scanned documents into PDFs with OCR support. It offers the ability to merge multiple scanned images into a single PDF file with password protection. Here's how you can use Cisdem PDF Converter OCR:

Download and Install Cisdem PDF Converter OCR: The tool supports Windows 11, 10, 8.1, 8, 7, and macOS 10.14, making it a versatile choice. Import Scans: Open the tool and import the scanned images that you want to convert into a PDF. Enable OCR Feature: Turn the OCR feature ON to ensure that the scanned text can be converted into editable and searchable text within the PDF. Convert to PDF: Use the Convert button to transform all imported scans into a single searchable PDF. Save and Share: Save the resulting PDF and share it via email or any other preferred method.

Additional Tips for Scanning and Converting Documents

When scanning documents, ensure that the resolution is high enough to maintain the quality of the scanned text. Use a flatbed scanner or take clear and well-lit photographs to create a crisp and legible document. If your document has multiple pages, consider scanning each page separately and then merging them into a single PDF using the converter tools mentioned above.

In conclusion, utilizing OCR technology with professional PDF converters, such as UPDF Converter and Cisdem PDF Converter OCR, can significantly enhance the process of scanning and converting documents into PDFs. These tools not only help in creating high-quality, searchable PDFs but also allow for easy sharing and editing. By following the steps outlined in this guide, you can streamline your document scanning and conversion workflow, making it efficient and error-free.